Managing a Gift Exchange Event

SecretSanta.com gift exchanges are now powered by the Elfster Secret Santa Generator!
As a registered member of Elfster, all of your gift exchange events are listed in your Gift Exchanges page, which is accessible by clicking on the Gift Exchanges tab on the top of your homepage.  Managing a White Elephant gift exchange may only be done by the person who created the gift exchange (gift exchange organizer) or one of their assigned Assistants.

When you log into your account, you will automatically be brought to your homepage. Your Elfster homepage is where you will find the following information:

  • User profile information – all of your registration information, which can be edited by clicking on your Profile image.
  • Current gift exchange event information – listing all of your gift exchange events that are still taking place or have recently ended (whether you are an administrator or participant).
  • Previous gift exchange event information – listing all of your gift exchange events for previous years (whether you were an administrator or a participant).

To manage or view any one of the current gift exchange events, click on the Gift Exchange name in the box shown on your homepage and this will take you to the Gift Exchange Event page.

Managing A White Elephant Gift Exchange Event:

As the organizer of your exchange, you will see options only available to you and any assistants you assign to help you manage your exchange. If you would like to pick an assistant to help you manage your exchange, from your exchange page, click on the word Assistants where you see your own name listed as Organizer. There you can pick from your list of participants in a drop down menu.

These options are shown to Organizers and Assistants as tabs at the top of your gift exchange page as follows:

Activity — view activity related to the exchange, including messages to the group, wishing activity, etc.

Edit — change gift exchange title, description, dates, and gift exchange details.

Invite — add more participants to your gift exchange by email, or post a sign up link to social media pages. You may continue to add invitees until the date of the gift exchange.

Participants — view list of participants and their status in the exchange, with option to Accept for those people who have not done that, as well as the option to set Draw Restrictions in exchanges when names will be drawn. Organizer will also see the option to expand the user information box for any participant to Send Message, Decline, Remove, Send Gift Exchange Link and Assign.

Privacy + Options — set options to protect the privacy of participants by limiting messaging, contact information, birthday alerts to the members of the group, as well as email notifications for exchange related information.

Since names will not be drawn to assign specific matches, please visit the Privacy & Options tab to check the option: Do not draw names automatically after the sign up date. This will allow the organizer to control the gift assignment numbers.

Draw Restrictions — set Draw Restrictions to prevent participants from drawing certain others (i.e., spouses, siblings, etc.) This primarily applies to a Secret Santa style gift exchange in which names will be drawn.

Have Some Secret Santa Fun:

Encourage your group to get into the gifting spirit!

On your gift exchange page, you can get the conversation started when you Share Something With The Group to post a message to the Activity Feed for the gift exchange. All participants can comment on your post and participants will be notified by email to make sure everyone gets the news!

Organizers also have the option to Post A Poll to allow the group to vote on options related to the exchange (cake or cookies for dessert at the party?)

And don’t forget to remind your participants to get wishing and Discover Great Gifts to share ideas for the perfect gift!

Happy Elfing!